Refund Policy for Girl Program Opportunities:
Refunds less a $15 non-refundable fee are provided when:
– A girl moves out of the council
– A girl is certified ill by a physician
– A family emergency occurs
– A girl is not placed in a session of her choice (full refund will be issued)
Refunds will not be issued when:
– A program fee is less than $15
– A girl is a no-show
– A girl leaves early due to homesickness, parent’s request or cancels for a non-medical reason
– Written notice of cancellation has not been received by the Girl Scout Regional Office where the program is taking place 10 business days prior to the program start date
Once a girl is registered in a session of her choice, the bus transportation fee (where applicable), and $15 of all other program fees are not refundable. It is the parent or guardian’s responsibility to notify Girl Scouts of Kansas Heartland (in writing) of a cancellation 10 business days prior to the program start date.
To receive a refund of Girl Programming:
– Notify the Girl Scout Regional Office or program site immediately
– Send a written request for the refund 10 business days prior to the scheduled summer program start date to: Girl Scouts of Kansas Heartland, 360 Lexington Rd., Wichita KS 67218, Attn: Program Cancellation. Please be sure to state the following:
o Name of the girl(s) whose registration(s) should be canceled
o Name and start date of the event
o Reason for the cancellation
– Acknowledgement of refund will be sent. Cookie Credit refunds will be applied to the family online registration account.
Deadlines, Capacities and Cancellations
Girl Scouts of Kansas Heartland reserves the right to cancel any session if the minimum number of participants is not reached. A full refund will be made if the camper cannot be placed in a session of her choice.
Refund Policy for Volunteer Learning Opportunities:
Volunteer Learning Opportunities refunds will be issued in accordance with the above Girl Scouts of Kansas Heartland Refund Policy, with the following exceptions for Volunteer Learning Opportunities:
Refund requests must be made in writing 5 days prior to the program start date. If a request of cancellation is not received 5 days prior to the program start date, a refund will not be issued.
To receive a refund of Volunteer Learning Opportunities:
Send notification to the Council immediately. Written Request: Girl Scouts of Kansas Heartland, Attn: Registrars, 360 Lexington Rd., Wichita, KS 67218 or email: jamrein@gskh.org. Include a reason for the cancellation. Acknowledgement of the refund will be sent.
Deadlines, Capacities and Cancellations
Once registration begins, programs will be filled on a first-come, first-served basis. Registration will continue until the program has reached maximum capacity or the registration deadline, which is one week prior to the program date.
