Background Check Policies and Information


Thank you for completing your Volunteer Application. To access the GSKH background check portal, click here and use the password promise1.

The Girl Scouts of Kansas Heartland is committed to providing a safe and quality program for girls as they participate in Girl Scouting. That is why every leader should become familiar with and practice the guidelines listed in our “Volunteer Essentials” booklet.

It is becoming a standard practice for youth-serving agencies to conduct background checks on their volunteers, and Girl Scouts of Kansas Heartland, Inc. (GSKH) has joined with Girl Scouts of the USA to develop a system for conducting criminal background checks on all paid staff and volunteers in the following positions:

  • All regular and seasonal employees
  • Any volunteer who has or may have care, custody, and control of girls, (leaders, assistant leaders, and troop committee members)
  • Other volunteers as deemed appropriate

We recognize that the confidentiality and security of personal information is a high priority. Volunteers are asked to provide their Social Security Number and date of birth to IntelliCorp via a secure Internet page for a criminal background check. IntelliCorp, a premiere provider of background and employment/volunteer screening and used nationwide, ensures complete privacy of all solicited information. Your information will be seen and used only by IntelliCorp and only to complete a background check; this information is not shared with any other person or organization.

Policy and Disclosure Statement
Girl Scouts of Kansas Heartland , Inc. (GSKH), or its successor organization, is committed to providing a safe and quality program for girls as they participate in Girl Scouts. In order to safeguard the girls in our care, criminal background checks will be conducted for all employees and specified volunteers. The criminal background check is a component of GSKH’s employee and volunteer placement procedure. The background check, conducted by IntelliCorp Systems, includes criminal records searches of convictions, arrests, court records, inmate records, and sex offender registries.

Girl Scouts of Kansas Heartland, Inc. has an expectation that people who will be serving in the following positions will complete a background check:

  • All regular and seasonal employees
  • Any volunteer who has or may have care, custody, and control of girls, (leaders, assistant leaders, and troop committee members)
  • Other volunteers as deemed appropriate

Disqualification from Volunteer Participation or Employment
The decision to exclude or limit an individual’s participation as a volunteer or paid staff member is solely within the discretion of Girl Scouts of Kansas Heartland, Inc. Convicted felons are prohibited from serving as Girl Scout leaders, co-leaders, troop committee members, or council employees. Factors to be considered regarding misdemeanor convictions include, but are not limited to, the nature and severity of the crime, and the length of time since the criminal conduct occurred. On a case by case basis, the council may permit or deny the application of a person convicted of a misdemeanor.

A registered sex offender is not allowed to be a Girl Scout staff member or leader, co-leader, troop committee member, or other volunteer as deemed appropriate. A person who has been found, as a juvenile, to have committed an offense that if committed by an adult would have been a sex offense, is not eligible for volunteer service or employment with GSKH. No one may be a Girl Scout leader, co-leader, or troop committee member if a member of their household is a registered sex offender or who has been found, as a juvenile, to have committed an offense that if committed by an adult would have been a sex offense. This applies regardless of the nature of the crime.

Criminal Background Check Procedures
Background checks that find a criminal or sex offender conviction will be reviewed by the Human Resource (HR) Director. A letter of pre-adverse action with a copy of the report and the Summary of Rights under the Fair Credit Reporting Act (FCRA) will be sent to the individual by certified mail. The individual will be asked to respond to the council. If the individual disagrees with the results of the check, he/she has thirty (30) days to dispute the results to IntelliCorp, who is the reporting source.

GSKH will rely upon the information contained in the criminal history report until a corrected report has been provided. After 10 days, the HR Director will send the adverse action letter to the individual by certified mail. A letter of rejection (containing no confidential information) will be sent to the GSKH administrator, supervisor of the applicant/volunteer, and the staff supervisor.

Confidentiality
GSKH will maintain the confidentiality of all criminal background information, including information regarding disqualification decisions.

Criminal Background Check Options
Completing your background check online is the best option. If you do not have a home computer, the website can be accessed from any public library and the information will still be transmitted securely. To maximize the security of your personal information, please ensure you completely log off the library computer after completing the background check.

If you cannot use the online portal, click here for a copy of the volunteer application and background check authorization that you can print and return to your regional office in a sealed envelope marked confidential.

To complete your background check online:

  1. Log on to https://kansasheartland.volunteerportal.net   
  2. Review text on the Welcome Page, enter the password: promise1 and click “I Agree”.
  3. Enter Personal Information.
    1. All fields marked with a “*” are required.
  4. Click “Next”
  5. Review all information to ensure its accuracy before proceeding.
    1. If you need to make any corrections you can click on the “Edit” link or the “Previous” button to return to the Personal Information page.
  6. Click “Complete” to process your search.

***Please Note the following***

  • If you Quit without clicking Save, the system will not save your information. Your background check will not be run. You will need to start over from the beginning when you return.
  • If you click Save before you Quit, you will be provided with a reference code to enter when you return to the site to pick up where you left off.
    • When returning to the site, click on this link on the Welcome Page: “If you are returning to finish a previous search, then click here.”
    • Enter your last name and reference number to resume your previous search.

Click the link below if you are ready to start your criminal background check.
 

You will need to use the following password: promise1

Click here to begin your background check.

Please contact Aimee Versch at (316) 684-6531 or aversch@gskh.org if you have questions regarding this process.